Data Collection Assistant

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UN-HABITAT - United Nations Human Settlements Programme

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Application deadline 5 months ago: Sunday 14 Aug 2022 at 23:59 UTC

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Result of Service He/she will provide technical advice and support the execution of activities related to the implementation of the project with Juiz de Fora. The Data Collection Assistant will work in close collaboration with the operational, technical and communications teams of UN-Habitat in Rio de Janeiro and local project teams, civil servants, and civil society.

Work Location Juiz de Fora

Expected duration Three (3) months upon the signature of the contract, with the possibility of renewal.

Duties and Responsibilities Background

The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda.

UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society and the private sector to help build, manage, plan and finance sustainable urban development.

The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis in developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government in order to support the formulation and implementation of more effective, sustainable, participative and socially fairer urban economic, social and environmental policies.

UN-Habitat is starting a new project with the Municipality of Juiz de Fora named Territories of Citizenship: a territorial and social approach to achieve the SDGs in the city of Juiz de Fora and leave no one and no territory behind, with the objective to improve the definition and implementation of urban policies and public services targeting vulnerable urban populations in Juiz de Fora.

In order to meet with greater demand to implement the abovementioned project, the office of Rio de Janeiro is looking for a Data Collection Assistant. The professional will assist on data collection, processing and maintenance. The consultant will be also responsible for communicating with partners and ensuring proper data collection.

Report to UN-Habitat Manager

The Data Collection Assistant reports to the National Officer for Brazil, who will evaluate him/her.


Under the overall supervision of the National Officer for Brazil, the Data Collection Assistant will work in the following areas:

a) Support technical, administrative and management activities to ensure that the project meets the objectives in terms of deadlines and quality. b) Extract, process, analyse and present data from public databases, repositories, and statistics. c) Assist in the elaboration and calculation of variables, indicators and other data related d) Attend local meetings as requested by UN-Habitat and partners. e) Assist in the preparation and application of online questionnaires and interviews. f) Ensure proper collection of data and information. g) Ensure equity and diversity in survey participation in terms of gender and race. h) Maintain orderly, standardized and structured data records. i) Collaborate with the institutional knowledge mechanisms by compiling, reporting and sharing information. j) Be responsible for ensuring that all activities observe the principles of integrity of the United Nations.

The consultant will be responsible for completing all courses or training activities that are indicated to him/her by his/her supervisor. The security course BSAFE is required to be accredited during the first month of employment.

The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System.

Outputs/Work Assignment

The Data Collection Assistant shall support and advise the implementation of projects activities according to the responsibilities indicated below.

Qualifications/special skills Skills:

¿ Good computer skills in the Microsoft Office package (Excel, Word and PowerPoint), Microsoft Teams and Google (Gmail, Drive, Docs, Sheets and Forms) are required. ¿ Good handling of online event and conference tools is desirable. ¿ Good knowledge on project management methodologies is desirable.

Academic Qualifications:

Required: ¿ Secondary School or additional 2 (two) years of relevant technical experience to the post, beyond the requirement.


¿ A minimum of three (3) years of progressively responsible experience in project/programme management on development or urban related themes. ¿ Professional and academic experience on themes related to data analysis and information, geoprocessing, or statistics. ¿ Academic experience related to urban data in Brazil. ¿ Previous experience within the UN System is desired.


¿ English and French are the working languages of the United Nations Secretariat and Spanish is the working language of the Regional Office. ¿ For the post advertised, fluency in Portuguese is required. Fluency in English is an asset.

Knowledge Management

¿ The person must know the processes, procedures and norms of UN-Habitat, in order to guarantee an adequate quality of the activities described above, following the standards of the organization. ¿ The person will propose formats and procedures that allow the efficient implementation of the activities related to the project development. ¿ The person must know the file of the Office, work with it and ensure its proper maintenance, accessibility for all staff and due updating. ¿ The person will prepare databases related to the project running. ¿ The person will make sure that all relevant technical information will be adequately shared with the correspondent staff. ¿ The person will ensure that all produced material will be fit-for-purpose and delivered, in an organized way, for posterior consultation and use of the Agency.


¿ Professionalism: Experience working in inter-institutional environment, project management, monitoring-evaluation; approaches and strategies with regard to good urban governance and local and regional development. ¿ Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines. ¿ Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences. ¿ Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments.

Additional Information Remuneration (SB-2/3):

BRL 3.413,25 (net amount)

Travel details

The consultant must be available to travel to the places related to the activities in the country, if requested by the National Officer for Brazil and/or the International Officer. Travels will be coordinated and financed by UN-Habitat, according to the United Nations travel rules and guidelines. Note: During the COVID-19 pandemic quarantine, travel is not advised.


Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply.

It is required for all the curricular information to be inserted in the system, which may take a few hours. Only complete applications in English will be considered.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Personal History Form” (PHP) at Inspira:

1. Cover memo (maximum 1 page) 2. Educational Background (incl. dates) 3. Professional Experience (assignments, tasks, achievements, duration by years/ months) 4. Expertise and preferences regarding location of potential assignments 5. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships, self-employment and part-time count as 50%. In addition to it, note experience not relevant to the position will not be considered.

All applications should be submitted to: Inspira

Deadline for applications: UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: [email protected]


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