Coordination Officer (Political Affairs Officer)
Application deadline 9 days ago: Monday 12 Apr 2021
This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education. More about P-3 contracts and their salaries.
Org. Setting and Reporting This position is located in the Office of the Director for Coordination and Shared Services. The Office of the Director enables, directs and coordinates departmental efforts to ensure the effective integration and management of the Department of Political and Peacebuilding Affairs (DPPA) and the Department of Peace Operations (DPO) . This position is under the direct supervision of the Senior Programme Officer. The incumbent assists the Director in his/her managerial and policy functions in support of the Under-Secretaries-General for Political and Peacebuilding Affairs and Peace Operations.
The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department's mandate is to prevent and resolve conflict through inclusive political solutions.
The Department of Peace Operations (DPO) provides political and executive direction to UN peacekeeping operations around the world and maintains contact with the Security Council, troop and financial contributors, and parties to the conflict in the implementation of Security Council mandates. The Department works to integrate the efforts of UN, governmental and nongovernmental entities in the context of peacekeeping operations. DPO also provides guidance and support on military, police, rule of law, mine action and other relevant issues to other UN political and peacebuilding missions.
Responsibilities Within delegated authority, the Coordination Officer (Political Affairs Officer) will be responsible for independently providing a full range of coordinated and consolidated information; contributing substantive inputs for briefing notes/talking points/background materials and/or records and managing staff of the Correspondence Team. The Coordination Officer is expected to:
Assist the Director in her/his managerial, policy and political functions in support of the Under-Secretary-General for Political and Peacebuilding Affairs and the Under-Secretary-General for Peace Operations by:
- Preparing/editing letters, statements, speeches, talking points, presentations, political updates and other correspondence for the Director and the Under-Secretaries-General;
- Acting as focal point for General Assembly mandated DPPA-DPO reports;
- Delivering secretariat functions for DPPA-DPO town hall meetings;
- Delivering secretariat functions for the DPPA-DPO Senior Management Team including preparing background papers and decision notes, as necessary;
- Preparing various written outputs, including the Chief of Staff Conference Report and the necessary follow-up to the implementation of recommendations;
- Keeping abreast of political developments and changes in mission leadership;
- Participating in the development, implementation and evaluation of assigned policies/programmes/projects.
Ensure the integrated functioning of DPPA-DPO through management of the Correspondence Team by:
- Planning and supervising all aspects of the Correspondence Team programme of work; identifying challenges and issues to be addressed and proposing corrective actions; liaising with relevant offices and identifying and tracking follow up actions
- Overseeing the human resources management of the Correspondence Team, including recruitment, contractual administration and performance management, in coordination with the Director and the Executive Office;
- Convening and chairing regular team meetings to discuss operational and administrative issues and to keep Team members abreast of the latest developments and directives of the Director; ensuring the professional development of Team members by providing ongoing training in drafting and editing skills;
Ensure that correspondence and documents submitted for the signature of the Under- Secretaries-General, as well as other documentation, meet United Nations editorial standards and are appropriately handled by:
- Ensuring that the templates and the document action table are updated as required;
- Training Team members to ensure that sensitive information is always transmitted and stored in an appropriate manner.
- Reviewing and editing as necessary to ensure accuracy, consistency and clarity as well as conformity with United Nations editorial standards, policy and practice;
- Providing submitting authors with guidance/feedback on editorial policies and practice where feasible;
Perform other duties, as required.
- Ability to identify and analyse political issues.
- Knowledge of political affairs and peace operations.
- Ability to produce a variety of high-quality written communications.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter.
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns.
- Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION - Speaks and writes clearly and effectively. - Listens to others, correctly interprets messages from others and responds appropriately. - Asks questions to clarify, and exhibits interest in having two-way communication. - Tailors language, tone, style and format to match audience. - Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. - Identifies clients' needs and matches them to appropriate solutions. - Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. - Keeps clients informed of progress or setbacks in projects. - Meets timeline for delivery of products or services to client.
Education Advanced university degree (Master's degree or equivalent degree) in political science, international relations, law, public administration, management or related fields. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience A minimum of five years of progressively responsible experience in political affairs, international relations or management, or related area is required. Relevant experience in the United Nations or comparable international organizations is desirable. Experience working for or on peacekeeping or political matters is desirable. Experience in drafting communications, such as statements, speeches, talking points, is desirable. Experience in a supervising role is desirable.
Languages English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of French is desirable. Knowledge of a second official UN language is an advantage.
Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice - This position is available as soon as possible for a period of six months, with possibility of extension and subject to funds availability.
If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
This post is financed by the Support Account for Peacekeeping Operations. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.