Contract Management Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 113,168 USD and 148,184 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The unit is responsible for the overall contract management and procurement of goods and services and support services under Long Term Agreements.

DESCRIPTION OF DUTIES

A. Supply

1. Administer the regional contract management and goods procurement including but not limited to operational contracts, medical supplies and equipment, project and office equipment and supplies, etc., for the Regional Office, projects and, as requested, for Member States.

2. Request bids for goods and services, evaluate terms and conditions, conduct negotiations on purchase, delivery and maintenance services, as necessary, execute purchase contracts, review; maintain a close follow-up on purchase authorizations placed with Procurement Services HQ.

3. Liaise with and provide advice to management, divisions, WHO country offices on contract management and goods and services procurement and requisition procedures, including local purchase, costings, shipment and delivery time frames, technical specifications in relation to specific requirements, with particular reference to local operating characteristics and emergency operating procedures; likewise, advise Member States, on request, on organization, procurement, handling, control and distributions of their procurement.

4. Review on an ongoing basis the evolution in the contract and supply markets, development of products, introduction of medical supplies in the Region, study and propose changes to or alternative cost effective approaches in ongoing or future procurement.

5. Oversee the logistics and clearance and delivery of supplies; and insurance claims.

6. Review lists of contractors for supplies, equipment and services, in collaboration with technical units, for purchases by WHO, UN agencies and on behalf of governments. Obtain and provide information to WRs and Member States on contract management, sources of procurement and types of medical supplies and equipment available.

7. Liaise with other United Nations agencies and bilateral agencies in the use of mutually beneficial contracts, procurement of medical supplies and equipment to governments within the framework of interagency programmes.

8. Act as Secretary to the Contract Review Committee.

9. Administer, undertake bidding and contracting of services in the Regional Office as required; advise country office, technical units on service contracts as needed.

B. Documents Reproduction

1. Oversee the operations of the reproduction services in the Regional Office including: selection of equipment, outsourcing printing and photocopying services, reproduction, printing of documents, platemaking, collating, binding, selection of color, layout and storage of documents.

2. Give guidance to the Documents Reproduction Unit (DRU) staff on workflow, procedural and technical problems and serves as liaison to the users of the facilities provided by DRU. To set work priorities in consultation with units concerned.

3. Report to management on the unit's performance and other needs on a regular basis.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in business administration, management, finance, law or another related field. Desirable: Contract management and/or procurement credential, data management and information systems credentials.

Experience

Essential: Five years' experience in contract management, procurement or financial data management and analysis in a commercial or government or similar organization; including several years at international level. Desirable: Experience in medical equipment procurement. Experience in working in an ERP environment.

Skills

Sound knowledge of contract management, with the ability to professionally engage in international procurement and related delivery, very good knowledge of legal contract mechanisms, skills in negotiating, data management, analytical ability and communication skills including presentation of information for decision making. Ability to work harmoniously as a member of a team and to support the DAF team and broaden support beyond the contract management area, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Ensuring the effective use of resources Producing results Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of written and spoken English. Desirable: Intermediate knowledge of other UN languages.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 60,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2499 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.