Contingent-Owned Equipment (COE) Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Under the overall supervision of the Head of Unit, and his / her deputy, the incumbent will have to provide general administrative and operational support by performing the following tasks and responsibilities:

• Assisting day-to-day office operations/office tasks, including technical and clerical functions • Updating and maintaining the COE daily and weekly agenda • Keeping of electronic and hard copies of files up-to-date. • Providing support for Verification Reports (VRs) processing, tracking the VRs provided by COE teams, collecting all necessary signatures and provide inputs to operations/database manager for VR status report. • Ensure soft copies of all verification reports are uploaded accurately to the COE shared drive (COSMOS). • Maintain hardcopy archives of verification reports and executive summaries. • Coordinating the receipt and processing of Monthly Equipment Status Reports sent by respected contingents. • Liaising ith COE team members and acquire daily tasks for submission of DDMS weekly activities report • Ensuring the Troop Strength Reports are submitted to COE by the Military FHQ and Police Coordination cells and assisting in the reports’ validation and monthly submission process • Monitoring the status of vehicle Maintenance and Leave Plans • Ensure that stationary and general office supplies stocks are maintained and replenished in a timely manner. • Assisting inspection teams when necessary to raise MOPs and travel authorization requests. • Preparing all necessary documentation for Inspectors in relation with pre-inspection briefings and worksheets to conduct verification Inspections • Data entry to the COE database and shared drive update under the supervision of the Database Manager • Participate in COE verification inspections when required; • Assist with remote administrative support to COE Inspection teams while in the sectors when required • Perform other related duties as required by Chief COE Unit.

Educational additional comments

Business Administration, technical degree, or any other relevant field.

Experience remark

At least two years of relevant professional experience (previous working experience with UN or international organization is desirable).

Language skills

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Working Knowledge

Area of expertise details

Experience in data collection and database management . Ability to generate various reports.

Competencies values

Accountability, Adaptability and Flexibility, Client Orientation, Communication, Integrity, Judgement and Decision-making, Planning and Organizing, Professionalism, Self-Management, Technological Awareness

Application procedure

• Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 02-08-2021