CHIEF OF STAFF

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 154,995 USD and 194,244 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Office of Special Envoy of the Secretary-General for Yemen. The Chief of Staff will be based in Amman, Jordan and will report to the Special Envoy.

Responsibilities Within the limits of delegated authority, the incumbent is responsible for performing the following duties:

Management: - Ensures the effective direction and integrated management of all the mission's activities in line with the strategic vision and guidance of the Special Envoy (SE). - Oversees the internal management of the mission on behalf of the SE, including the development of, advice on and promotion of policies on management issues, including risk management. - Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks and works with components to ensure their effective implementation. - Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the mission's mandate, including programme management, reform/change management, information management and crisis management. - Under the direction of the SE and within the delegated authority, oversees and coordinates core integrated processes, mechanisms and management teams that enable the integrated delivery of the mission’s mandate. - Holds the overall management responsibility for the staff working in the immediate office of the SE and for ensuring that the SE receives the required support to carry out her/his functions. - Serves as the focal point in the Office of the SE for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor. - Oversees on behalf of the SE all resource and personnel matters, and oversee staff selection processes. - In coordination with regional Conduct and Discipline Unit (CDU) office, advises the SE on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions. - Ensures mission’s compliance with United Nations gender policies including standards on gender parity across mission components. - Ensures the mission has measures in place to uphold United Nations policies on sexual abuse and exploitation. - Ensures that managers across the mission are counselling, mentoring staff and evaluating staff. - Liaises with all components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission in accordance with its mandate.

Planning and budgeting: - Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to mission planning staff to this effect. - Ensures the proper conduct of processes critical to the delivery of mandate implementation, with regard to strategic planning, resource management, policy coordination and senior level decision-making. The CoS also ensures a clear understanding across all mission components between substantive priorities and support capacities; and, liaises with all mission components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission in accordance with its mandate; - Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans; - In coordination with the Chief of Mission Support, ensures an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components; - Periodically reviews, with the mission leadership team, the delivery of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate; - Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy Head of Mission, as appropriate; - Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the SE; - Coordinates extra-budgetary funding, including engagements with Member States and ensuring the proper use and spending of donor contributions.

Reporting, communications and information management: - Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York; - Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content; - Oversees the establishment and proper functioning of mission planning capacity; - Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports. - Fosters teamwork and communication among staff in OSESGY.

Protocol: - In close consultation with the SE and Chief Mission Support, facilitates discussions between the mission and national government on issues related to the mission's functions; - Advises the SE on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies Professionalism: Experience of multilateral diplomacy; project management; seasoned political analyst with extensive experience in political outreach, facilitation, analysis, advice and reporting; Strong communication and analytical skills, as well as political acumen. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather then personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men and all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managerial Competencies: Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly

Education Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience - A minimum of ten years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required.

• Management experience in multicultural settings, including coordination of interdisciplinary teams is required.

• At least one year of previous experience supporting a Special Envoy or Head of Mission engaged in ongoing political negotiations / meditation is desirable.

• Experience working in the Middle East / North Africa region on inter-agency operational planning and analysis is also desirable.

• A minimum of two years of experience working in an international organization or non-governmental organization in a conflict or post-conflict setting is desirable.

• Previous experience in performing Chief of Staff functions is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Fluency in Arabic is desirable.

  Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

  Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.