Business Support Assistant (Logistics - Contracting) G4

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WFP Vacancy Announcement

Are you ready for SAVING LIVES CHANGING LIVES of the world's most vulnerable people? If yes, this opportunity is for you!

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

CONDITIONS OF EMPLOYMENT

Contract Type Fixed Term (GS 4) Post Title Business Support Assistant (Logistics Contracting****) Number of Post One Duty Station Yangon, Myanmar Report to Logistics Associate Duration of Service 12 months (extendable) Opening Date for Application 01 December 2021 Closing Date for Application 15 December 2021

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries meet their own food and nutrition needs. WFP goes anywhere it’s needed and does what it takes to get the job done. You will find our people at the heart of every major humanitarian intervention around the world, providing the essential life-saving foundation required for those furthest behind. Each year, we reach an average of 80 million people with food assistance in around 80 countries. Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 16,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.

The World Food Programme (WFP) is offering life-changing job opportunities you are unlikely to find in other organizations. Working at WFP will give you the opportunity to work beyond your expectations, to be enriched by truly meaningful work and deepen your professional expertise.

ORGANIZATIONAL CONTEXT

This job is located in Yangon Office of WFP Myanmar.

At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities.

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Logistics Associate (Contracting & Fund Management) and overall supervision of the Head of Supply Chain in Yangon office, the incumbent will perform the following duties:

• Obtain inputs from field offices and draft Request for Quotation (RfQ) for transport and logistics services for the whole country operation.
• Prepare award of contracts, extension/amendment/addendum, lease-renewals
• Assist in organizing chronological documentation to present Local Transport Committee (LTC)
• Update the contract records in the tracking sheet and follow up documentations and WFP Logistics contract filing (transport, warehouse leases and other logistics services) for document- retrieval, contract renewal and extensions while maintaining confidentiality.
• Assist in transport rate analysis and follow up with field logistics team for clarifications.
• Assist in shortlisting of transporters and logistics service providers and vendor registration
• Assist in performance evaluation of WFP’s service providers.
• Assist in compilation of monthly FTC cash forecast and Logistics related Service Expense (SES) Recognition record sheets of Transport Purchase Orders (TPOs).
• Collect reference data and market information related to Food Transfer Cost (FTC) for further analysis and review.
• Assist the supervisor in data-collection for quarterly CSC reporting and market highlights.
• Assist in calculating and estimating transport cost for Non-Food Item (NFI) transportation, based on the valid contracts and other available information.
• Conduct Service Expense Recognition in WINGS for MMR warehouses’ leases within the deadline.
• Serve in supporting field operations to address logistics contract related issues
• Perform other related duties as required by supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

Education

Completion of secondary school education, preferable the first degree in Finance, Economics, Mathematics or equivalent experience.

Desired Experiences For Entry Into The Role:

Four or more years of progressively responsible work experience in financial accounting/budgeting, general administrative work, market-monitoring

Knowledge & Skills

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies (analytical skill) and rectify problems requiring attention.
• Maintenance of confidentiality
• Ability to offer guidance or basic on-the-job training to more junior staff.
• Familiar in Logistics Operation

Language

Fluency in both oral and written communication in English.

TERMS AND CONDITIONS

This post is opened for Myanmar Nationals Only. Applications received after the closing date will not be considered. Only short-listed candidates will be notified.

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Female applicants and individuals with disabilities are encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.