Business Support Assistant (Finance) SSA3 Kampala

WFP - World Food Programme

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Application deadline in 4 days: Friday 7 Oct 2022 at 23:59 UTC

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WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Uganda with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking qualified individuals for the position of Business Support Assistant (Finance) SSA3 to be based in Kampala. Selected candidates will be employed on Special Service Agreement.

ORGANIZATIONAL CONTEXT

The Intern will support the VAT claims process and other finance unit functions including petty cash processing, payment processing and filing, financial analysis and review etc. The workload in the VAT claims process is expected to significantly increase as the WFP UGCO starts to claim the VAT paid by Cooperating Partners (CPs) under the Field Level Agreements. Uganda Revenue Authority has allowed WFP to claim VAT paid by (CPs) during the period 2019 to 2021 and the CO Finance Unit therefore expects to receive documentation and process claims for these CP VAT payments over the next three to six months. This VAT claims process will be done alongside the routine WFP 2022 claims

JOB PURPOSE

The Intern will support the VAT claims process to ensure the compilation of relevant support documentation and timely submission of VAT Claims to URA. The Intern will also support other finance unit functions including petty cash processing, filing and payment documentation etc. The intern will be exposed to all the various finance functions to obtain a good understanding of the entire finance processes at WFP.

KEY ACCOUNTABILITIES (not all-inclusive)

Support the Compilation and filing of the documentation required for the monthly Diplomatic Value Added tax (VAT) Claims to URA. This will consist of the compilation of original receipts or proof of payments and invoices for URA for verification.

2. Support the process to compile documentation for the Cooperating Partners (CPs) 2019 to 2021 VAT claims from URA in order to make a claim for the VAT paid by the CPs under the Field Level Agreements (FLA) during this period.

3. Perform administrative duties related to the monitoring, recording and processing of the VAT and Excise Duty refunds.

4. Generate listings of vendor invoices approved in the Invoice Tracking System (ITS) and review them for VAT compliance before payment processing.

5. Support other finance functions including Petty Cash and Routine Payment Processing, etc. to obtain an overall understanding of the WFP UGCO finance unit processes. This will consist of filing documents to evidence payments and review, documentation to ensure completeness of records and administrative support to the other finance unit staff.

6. Provide administrative support to programmatic activities and events ensuring that there is sufficient accountability for the resources advanced for these activities/events.

7. Perform other general administrative duties as assigned by the supervisor e.g., filing, maintenance of physical and electronic support documentation, facilitation and support to visiting oversight, audit, or other internal and external teams conducting official WFP activities, etc

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
  • Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
  • Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
  • Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

  • Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
  • Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
  • Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
  • Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

  • Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
  • Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
  • Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
  • Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

  • Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
  • Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
  • Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
  • Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

STANDARD MINIMUM QUALIFICATIONS

Qualification, Experience and Languages required:

a) Should have educational credentials from Ugandan institutions certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO).

b) Be enrolled in an undergraduate programme from a recognized university in Uganda and completed at least two years of the programme. and attended classes in the past 12 months.

c) Be enrolled in a graduate programme from a recognized university in Uganda and have attended classes in the past 12 months.

d) Be a recent graduate from a bachelor’s or master’s programme from a recognized university in Uganda within the last 2years prior to the application for the internship programme. Recent graduates should have a first class or second-class degree in a relevant programme to the activities of WFP Uganda Country Office and a valid National Identity Card of Uganda.

e) Be fluent in English (both oral and written) and medically fit to travel and work at a duty station of the internship across WFP Uganda CO.

f) Not be immediate family member or relative of WFP employees

DEADLINE FOR APPLICATIONS

Friday 7th October 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Added 10 days ago - Updated 1 hour ago - Source: wfp.org