Budget & Programming Officer NOB

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field. Additional professional trainings in project management, statistical analysis and/or operational planning and management is desirable. Language: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, Portuguese (a WFP working language).

Desired experiences, knowledge and skills: • Experience performing analytics of medium complexity and presenting the information to meet various audience needs. • Experience preparing, managing and reporting on operational budgets. • Experience in working with large datasets, extracting information from them in an easy to interpret manner. • A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations. • Thorough understanding of operational planning and business processes, rules and procedures and applying them consistently in the implementation and support of programme interventions. • Adequate knowledge of programme operational requirements and how these translate into resource management requirements, enabling the proposition of recommendations for improvement in a proactive rather than reactive manner. • Experience coordinating operational planning and fostering discussions around resource projections and implications on a programme-wide level, integrating trend analyses and ongoing discussions to drive the way forward. • Ability to consolidate and share resource management information in a way that supports decision making and emphasizes accuracy and consistency in numbers across teams. • Ability to coach, train and mentor a team of staff to deliver at expected levels.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBx) and Country Offices (COs), and typically report to a more senior Budget and Programming Officer, Regional/Country Director or the designate. The Budget and Programming mission is to support and enable operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals. Job holders are required to operate with minimal supervision to provide analysis and advice on resource planning and management issues. They are likely to be coaching a small team and working under the supervision of a more experienced staff member, receiving guidance and regular feedback on work performed

JOB PURPOSE

To deliver budget and resource analysis and programming activities and/or provide support in HQ/RBs, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.

KEY ACCOUNTABILITIES (not all-inclusive)

Budget Planning and Management 1. Contribute to the implementation of plans and policies by setting clear goals; coordinate processes for budget and programming activities in compliance with WFP and functional strategies. 2. Review budgets for accuracy, appropriateness, cost containment/effectiveness and completeness in line with available guidelines, flagging any shortcomings and providing comprehensive feedback to the main stakeholders as needed. 3. Review and release budgets in WFP’s corporate systems ensuring that all budget-supporting documents are available, and address received comments and recommendations before relevant resource data is recorded in internal systems for reference. 4. Support the preparation of funding proposals through donor trend analysis against operational shortfalls, proposing fund prioritisation options by activity and modality as necessary. 5. Analyze CSPs/RBPs closure activities, ensuring actions are taken for the receiving of resources transfers and the timely start and closures of activities. Pipeline Management 6. Review and analyze commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level to ensure timely shortfall coverage and efficient utilization of contributions. 7. Review monthly pipelines, participate in meetings and provide feedback to the CO/RB teams on resource allocations and corporate stock replenishments to maximise operational effectiveness, escalating based on severity of pipeline shortfalls and using relevant pipeline management tools.

8. Coordinate and consolidate information for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, while recommending timely mitigation measures. 9. Participate in meetings with internal stakeholders to discuss the utilization of foreseen contributions and support the process of developing funding proposals. Funds and Performance Management, and Reporting 10. Advise spending units on the timely and appropriate programming and utilization of funds, to align with funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in close collaboration with the Partnerships teams. 11. Monitor fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment. 12. Coordinate and consolidate inputs for the CO/RB Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines. 13. Contribute to the preparation of interim, progress and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions, in close collaboration with CO, RB and HQ counterparts as required.

Perform other relevant duties as required.

LEADERSHIP FRAMEWORK

Lead by example and with integrity

Upholds WFP values, principles and standards:

Demonstrates the WFP values, principles, and standards.

Respect others and value diversity:

Values diversity using respectful and inclusive language, and encourages others to the same

Stay focused and calm under pressure:

Stays focused and calm when under pressure and encourages others to do the same

Demonstrate humility and willingness to learn:

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives results and delivers on commitments

Delivers maximum impact results:

Is accountable for the delivery of results

Delegate tasks appropriately:

Delivers results against delegates task and seeks guidance and support where needed

Adapts readily to chance:

Responds readily to change adjusting work as needed

Foster inclusive and collaborative teamwork.

Practice inclusion and collaboration:

Promotes teamwork by sharing ideas and openly raising issues

Gives timely ad constructive feedback:

Supports development for others by giving timely and constructive feedback

Builds And shares new perspectives:

Listens attentively to others to capture, learn and build and share new perspectives

Applies strategic thinking.

Communicate and fulfill WFP's vision:

Fulfils WFP’s vision and is able to explain ow their objectives support the vision

Embraces curiosity and new ways of doing things:

Demonstrates curiosity and proposes new ways of doing things when relevant

Analyses and evaluate the data:

Gathers data and shares knowledge to inform team decision making

Consider the consequences of any decision:

Implements decision and asks questions to understand the impact for wider objectives

Builds and maintains sustainable partnerships

Establish associations:

Builds partnerships by seeking out opportunities to work with other

Collaborate to achieve common goals:

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity. Performance Budgeting, Reporting and Analysis Manages budget, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability. Resource Management Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account. Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. Supply Chain and Operations Knowledge Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

TERMS AND CONDITIONS

Position: Budget & Programming Officer

Number of openings: 1

Based in: Caracas, Venezuela

Type of contract: Fixed term

Level: NOB

Duration: 12 months

This position is only for Venezuelan citizens.

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is May,18th 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.