Budget & Admin Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of Chief Life Support Section and Administrative Officer, the UN Volunteer will undertake the following tasks:

• Maintain accurate logs for the registration and distribution of all incoming and outgoing mail and ensuring timely receipt of correspondence by addressees;
• Establish and maintain filing system in respect of all correspondence;
• Prepare correspondence, memos and email as way of providing support to the heads of the Section units;
• Assist in the preparation of Budget for the Life Support Section;
• Assist in the preparation of financial performance report;
• Responsible for consolidating the Section’s acquisition plan as well as quarterly updates;
• Responsible for creating shopping carts and earmarked funds;
• Responsible for invoice processing;
• Monitoring of service contracts for advertisement in local newspapers;
• Assist in the recruitment of Individual Contractors and maintenance of their monthly attendance sheet;
• Assist in consolidating e-performance and contact extension for staff as the end of the contract period;
• Maintaining a database of all staff within the section;
• When working with national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training;
• Any other related duties as may be required.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Certification/diploma or other supplemental academic qualifications or training in Business Administration, Information Technology, Statistics, Mathematics or other relevant field is desirable.

Required experience:

48 Months

Experience remark:

At least 3 years of progressively responsible experience in international organization is desirable. Previous working experience in data analysis, database management or accounting/budget is highly desirable.

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise:

Finance, accounting and audit, Administration and administrative assistance

Area of expertise details:

The incumbent must be a dynamic, multi-functional person, who supports MONUSCO with professionalism, dedication and client orientation and has affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Driving license required: Yes

Computer skills: Proficient in various MS office applications (Excel, Word, PowerPoint) and the ability to generate ad hoc electronic documents, spreadsheets and databases.

Special Notice: The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Driving license:

Yes

Competencies values:

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 22-04-2021