Beirut - Senior Business Support Associate (CD's office) SC 7

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

This Vacancy Announcement will close on 3 May 2021 at 11:59 PM Rome Time.

TERMS AND CONDITIONS

-This position is open to qualified Lebanese candidates ONLY.

-Female candidates are encouraged to apply.

-Only shortlisted applicants will be contacted

CONTRACT DURATION

The Senior Business Support Associate will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance.

ABOUT WFP

Assisting more than 90 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

In Lebanon, WFP works to support approximately 700,000 people with regular assistance using e-cards. WFP also supports Lebanese schools with school meals, and has run over 300 development activities which include supporting rural infrastructure, as well as education and training opportunities for vulnerable individuals in families. WFP also supports Lebanon’s National Poverty Targeting Programme.

JOB PURPOSE

The incumbent will provide specialized administrative support in coordinating the smooth administrative functioning of the Country Director’s office.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority and under the direct supervision of the Country Director, the incumbent will be responsible for the following duties:

Desired Experiences for entry into the role:

• Provide dedicated executive assistant support to the CD. • Coordinate and provide a full range of support services including follow-up actions, resolution of issues and unforeseen situations, for the effective functioning of business operations. • Coordinate and supervise work of other support staff, and support their learning and development, to ensure staff possess up-to-date knowledge of systems and procedures required to perform their duties. • Regularly monitor, oversee and adapt existing procedures and collaborate with a wide range of stakeholders across the organisation to identify, assess and meet evolving business needs. • Manage office communications and act as an escalation point for complex business queries, to ensure priorities and urgent matters are identified and addressed, and that consistent and quality services are delivered to clients. • Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work. • Manage and monitor a variety of complex correspondence and documentation to ensure appropriate prioritisation, routing, and that established deadlines are met; review documents and materials prepared by other staff for quality assurance and meeting established deadlines. • Monitor and evaluate budget(s), to ensure that planned financial resources are used effectively. • Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of business support services. • Coordinate and oversee the maintenance of records and databases, to ensure information is well organised and readily available for staff. • Collaborate with a wide range of individuals to understand business needs and respond efficiently.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Bachelor’s degree in a related field is an advantage. Experience: Seven or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• In-depth knowledge of common business principles and processes, practical business support methods, procedures and systems used in area of work, gained through specialized training and work experience. • Excellent communication skills to collaborate with a wide range of individuals in order to provide comprehensive support service provision. • Ability to analyze and interpret financial data and monitor budgets. • Ability to carry out complex data analysis to identify process improvements. • Experience in supervising, supporting, and/or training others, as well as coordinating resources and organizing own work. • Ability to assert opinions and persuade others by developing logical and well- reasoned arguments. • A high sense of confidentiality.

Language: Fluency in both English and Arabic languages. French is a plus.

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.