Associate Project Officer

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 92,488 USD and 125,622 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : IEP/PA/113 Grade : P-2 Parent Sector : Education Sector (ED) Duty Station: Paris Job Family: Education Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 05-OCT-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***​​​​​​Duration of contract: 1 year with possibility of extension subject to availability of funds and performance.*** **ORGANISATIONAL CONTEXT** --------------------------- As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing. This post is located in the Project Management Office (PMO).The PMO defines and maintains standards for programme monitoring and project management within the Institute. It is a source of documentation, guidance and metrics on the practice of project management and execution. It is in charge of the continuous development, implementation and upgrade of information systems at IIEP that support program planning, implementation and reporting and ensure compatibility or inter-operability with UNESCO’s core systems. IEP’s Project Management Office mandate complies with the usual specific tasks of PMOs: 1. Project Management (PM) methodology, standards implementation/management. 2. Project policies, procedures, templates implementation/management. 3. Project/programme monitoring and controlling ;PM coaching and mentoring. 4. Project/programme initiation, including specific design arrangements for cross-team and cross-office projects. 5. Governance process implementation/management; Multi-project coordination;Project/programme closure. 6. Project performance monitoring/controlling; Dashboard/scorecard implementation/management. **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of IIEP and the direct supervision of the Project Management Office Lead and within the framework of the Institute’s Medium-Term Strategy, the Associate Project Officer in the Project Management Office performs the following duties and responsibilities: **1. Define and maintain standards for programme monitoring and project management:** - Analyse IIEP data and information needs for programme planning, management and reporting, including UN and UNESCO wide requirements. - Participate in solution landscapes definition for information systems to implement this strategy and standards at IIEP. - Provide standards, guidance and tools for programme monitoring. - Define guidelines and good practices for project design, incorporating UN and UNESCO wide norms and principles. - Provide program staff with tools to better manage the project cycle. - Define guidelines for staff cost recovery and conduct monthly campaigns. - Define and design quality control, support and supervision for staff across the project cycle and in their use of IIEP’s project management tools. **2. Develop and support IIEP information systems for program and projects:** - Exercise direct institutional and technical management of IIEP main Project Portfolio Management Platform (PPM) and associated software solutions. - Conduct technical dialogue for integration of IIEP’s PPM with IIEP’s other information systems for operational programme implementation (CRM, Training Management Platform, etc.). - Conduct technical dialogue for integration of IIEP’s PPM with UNESCO’s main SAP system for budget and finance. - Conduct technical dialogue for integration of IIEP’s PPM with UNESCO business layer platforms, including the transparency portal of UNESCO. - Conduct workshops to configure and deploy centralized collaborative tools to support project managers. - Ensure updates and accuracy of master data in PPM, liaising with data owners in Administration, Budget, HR, Information Services and others. - Ensure compliancy with basic UN and UNESCO wide standards, functionalities, and categories ; Ensure integration between time recording, programme /project. management and financial execution; Steer the development, implementation and maintenance of those systems. - Ensure end user support and trainin as well as long-term compatibility with UN wide and UNESCO wide systems and norms. ORGANIZATIONAL SETTING ----------------------- **3. Train and Support Staff in using IIEP’s Project and Portfolio Management and other PMO managed solutions:** - Develop and disseminate guidelines and online help for end users on PMO managed information systems. - Organize training and coaching for end users, as part of IIIEP staff development plan. - Provide systems and build internal staff network for user support. **4. Provide Strategic Information on IIEP Programmes for internal and external use** - Define and produce indicators and Dashboard for strategic steering and reporting of IIEP Programmes - Supervise and centralize the monitoring of Key Performance Indicators of IIEP’s Medium Term Strategy - Provide tools to inform decisions for budget and staff time allocation across projects - Respond to Director’s Office and other teams’ demands for reports and statistics extracted from IIEP Programme Information Systems - Provide specific statistics and synthesis to feed into the IIEP Governing Board’s annual report programme implementation **5. Support the Project Management Office** - Handle relation with vendors and consultants for PMO managed software platforms - Represent PMO in relevant UN, UNESCO and IIEP-UNESCO events and initiatives - Provide support and guidance to PMO interns **COMPETENCIES (Core / Managerial)** ------------------------------------ Teamwork (C) Results focus (C) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Professionalism (C) **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Advanced university degree (Master’s degree or equivalent) in information technology, information systems, computer sciences, data management, business and management, economics, public administration, development. ***Work Experience*** - Minimum two (2) years work experience in the field of information systems or project and programme management, of which preferably one (1) year acquired at international level. ***Skills and Competencies*** - Strong knowledge of information systems solution landscapes, implementation and management. - Excellent IT skills, including knowledge of ERP, PPM or EPM platforms. - Strong understanding of project based on organization’s needs. - Ability to analyse business needs for a project-based organization. - Ability to manage change related to information systems. - Ability to design and implement training programmes and workshops. - Ability to work independently and in multicultural teams. - Ability to adapt to changing circumstances and to meet tight deadlines. - Ability to build and sustain effective partnerships inside and outside of the Organization. - Ability to manage budget. - Excellent communication skills (oral and written). ***Languages*** - Good knowledge of English or French and working knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work Experience*** - Experience in developing training materials. ***Skills and Competencies*** - Knowledge of UN norms and standards. ***Languages*** - Knowledge of another official UNESCO languages (Arabic, Chinese, Spanish, Russian). **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a base salary and other benefits and entitlements which may include where applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that candidates must complete an on-line application and provide full and accurate information. No modifications can be made to the application once submitted. Evaluation of candidates is based on the criteria set in the Vacancy Announcement (VA). It may include tests and/or assessments as well as a virtual competency-based interview (CBI). Only candidates who pass the selection process will be contacted and are subject to reference checks based on the information provided in their application. **Footer** ---------- **UNESCO applies a zero tolerance policy against all forms of harassment.** UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. **UNESCO does not charge a fee at any stage of the recruitment process.**