Associate - Finance/Accounting (Roster)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 4,536 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

This roster will be used to fill multiple positions within the Division of Business Operations (BOS) / Financial Control and Procurement (FCP).

Purpose of the post:

The incumbent will provide crucial support to technical units and country offices in ensuring adherence to WHO financial rules, regulations, policies and established procedures and in providing imprest support to EURO country offices. The incumbent will also assist the Finance - Accounting Officer by performing a variety of specialized tasks to ensure that complete, timely and accurate information is recorded in the accounting system.

Objectives of the Programme and of the immediate Strategic Objective:

The role of the Division of Business Operations (BOS) ensures the productivity and transparency of the technical programmes and the implementation of the EPW. BOS oversees budgetary and financial accountability with a risk-based approach to support the management of entrusted resources with close attention to value-for-money principles. BOS implements projects to improve EURO’s productivity and ensure financial sustainability of the region’s structures; develop a client-oriented culture among the enabling services; strengthen Country Office capacities; and drive strategic initiatives to enhance staff motivation and productivity. BOS strives to strengthen the capacity of the Regional Office to react in an agile way to external and internal changes.

The purpose of the Financial Control and Procurement (FCP) unit is to (1) promote sound financial practices and oversight through an effective internal control framework (2) ensure WHO Financial statements are in line with IPSAS (3) achieve the best value for money through fair, transparent, smooth supply chain process (4) provide reimbursement of a major portion of the expenses for medically recognized health care incurred by staff members and participants.

Summary of Assigned Duties:

The incumbent will provide crucial support to technical units and country offices in ensuring adherence to WHO financial rules, regulations, policies and established procedures and in providing imprest support to EURO country offices. The incumbent will also assist the Finance - Accounting Officer by performing a variety of specialized tasks to ensure that complete, timely and accurate information is recorded in the accounting system.

Key duties:

Under the overall supervision and guidance of the Finance Officer, the incumbent performs a variety of specialized finance functions and supports assigned country/client groups in the Region with below detailed responsibilities:

Support to country offices, as follows:

• Provide regular guidance and assistance to country/field offices with operations, management and reconciliation of country office imprest accounts. Provide guidance and support on financial operations, including analysis of receipts and payments, verification of bank and cash reconciliations, confirmation that the imprest balances equals the General Ledger balances, ensuring timely replenishment to County offices imprest accounts and clear any long outstanding items. • Perform periodic in-depth post facto review of imprest expenditures and report results to the finance officer. • Establish dialogues and discuss issues that raise major concerns with the country office focal points. Together with the focal points, develop a prioritized action plan for the implementation of the recommendations. Monitor, follow up on the implementation of the recommendations. Prepare draft consolidated reports on the findings and the follow ups. • Review and analyse expenditure and encumbrance data in GSM and provide management reports, identifying trends and internal control gaps. • Analyse background information and expenditure patterns for fixation of imprest ceilings for imprest accounts. • Review and analyse transactions of General Ledgers of country office imprest accounts on a monthly basis, to ensure smooth closure of accounts. • Provide hands-on support to country offices in the absence of AOs/FAs/AAs.

Provide capacity building and transfer of expertise and knowledge to colleagues in technical units, country offices and GDOs by identifying the training needs and providing guidance, coaching and advice in the area of finance.

Review proposals submitted for FCP/BOS approval to ensure compliance with WHO financial rules and regulations.

Actively participate in financial closure related activities under FCP’s responsibilities, during monthly, yearly and biennial closure, by review and analysis of EURO trial balance, taking timely action on clearance of outstanding items in General Ledgers.

Prepare and review various financial reports and analyse the data to provide useful and meaningful information to senior management, in support of their decision making.

Manage bank accounts/signatories in the regional office and provide replenishments to country offices on a monthly basis.

As focal point for VAT aspects and other taxes in both the regional and country offices, the incumbent is:

• MOFA focal point for VAT issues, including the timely submissions of VAT claims. • Responsible for timely reconciliation of VAT refund. • Provide advice on Tax and VAT rules and regulations to colleagues in EURO.

Provide back up for other finance assistants during their absence and perform any other task as assigned by the supervisor.

Required competencies:

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results

Functional Knowledge and Skills:

Demonstrated knowledge of principles of accountancy and information technology for extracting quick and correct information from financial database. Demonstrated knowledge of Excel spreadsheets and application of excel skills as applied data generated from GSM. Ability to identify and manage one’s own emotions, as well as helping others to do the same.

Educational Qualifications:

Essential: Completion of secondary school or equivalent technical or commercial school. Desirable: Relevant higher education. Higher education degree from a college or university in business, accounting or finance.

Experience:

Essential: At least 8 years of progressively responsible experience in accounting or finance. Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.

Language skills:

Fluency in English required. Working knowledge of either French, Russian or German an advantage.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at DKK 352,030 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level Only candidates under serious consideration will be contacted. A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int. WHO is committed to workforce diversity. WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.