Archives Management Analyst

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UNOPS - United Nations Office for Project Services

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Application deadline 3 years ago: Thursday 13 Aug 2020 at 23:59 UTC

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Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background information- ECR

Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

ECR strategy is to:

  • Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
  • Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
  • Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.

ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Background Information - Job-specific

UNOPS will provide support to UNOG Library’s Digitization of the League of Nations Archives project, through the provision of services, which includes procurement and personnel support. This project addresses the League of Nations Archives collection managed by the United Nations Office at Geneva, consisting of the digitization for a subsequent provision of online access to the complete records of the League of Nations during its existence from 1919 to 1946, including approximately 3 linear kilometres or 15,000,000 pages of materials. While the inherent value of the original materials necessitates provisions for their long-term physical care, digitization can contribute to the overall preservation of the collections to ensure that people from around the globe can discover, use, and learn from these important records.

Functional Responsibilities

Under the direct supervision of the Project Team Leader, the team assistant will perform multiple inventory and archives-related tasks, including but not limited to:

  • Assist with the creation and maintenance of a physical location and inventory of archives materials.
  • Perform and track transfer of archives materials to and from various project teams and storage areas; include physical tasks including moving loaded carts and lifting archives boxes weighing up to 10 kilograms.
  • Assist with basic physical preservation treatments, such as replacing boxes and file covers and unfolding and flattening of documents.
  • Assist with physical preparation of archives materials for their digitization, including removal of fasteners and sorting of files and documents.
  • Assist with archival processing activities by producing basic descriptive inventories; prepare mark-up of inventories for electronic dissemination.
  • Assist Team Analysts with preparation, box retrieval, and additional repair work, as needed.
  • Perform quality control of digitized materials, including verification of image quality and accuracy and undertake corrections as necessary.
  • Perform other related duties, as required.

Monitoring and Progress Controls

  • Perform tasks with a high degree of accuracy will allow projects objectives to be met within allotted time frames.
  • Raise issues and concerns to Project Team Leader as necessary.
  • Support project objectives through collaboration and flexibility.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education - A Bachelor degree in archives or library science, information science or related field.

Work Experience - At least 2 years of progressively responsible professional experience - Experience in archives, libraries, or related field will be an asset - Experience with archives digitization projects will be an asset.

Language

  • Fluency in oral and written English is required.

Contract type, level and duration

Contract type: ICA Contract level: I-ICA 1 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Added 3 years ago - Updated 3 years ago - Source: jobs.unops.org