AIR OPERATIONS ASSISTANT
Application deadline 1 month ago: Friday 13 May 2022 at 23:59 UTCOpen application form
This is a FS-4 contract. This kind of contract is known as Field Service. It usually requires 6 years of experience, depending on education. More about FS-4 contracts and their salaries.
Org. Setting and Reporting This position is located within the United Nations Multidimensional Integrated Stabilization Mission in Central African Republic (MINUSCA). The Air Operations Assistant (Fire Marshall) will be based in Bangui. The incumbent reports to Chief Air Terminal Unit , Aviation Section. as his/her First Report Officer, and Chief Aviation Officer as his/her Second Reporting Officer.
Responsibilities Within delegated authority, the Air Operations Assistant (Fire Marshall) will carry out the following duties :
Air Operations Centre (Unit) duties:
- Coordinates routine (regular passenger/cargo, logistics resupply) flights, special (casualty and medical evacuation, VIP) flights and military operational flights in accordance with Standard Operating Procedures (SOPs), UN directives, Department of Field Support (DFS) Aviation Manual, UN Aviation Standards (UN AVSTADS), UN Aviation Safety Manual, ICAO standards and recommended practices and the host country's Aeronautical Information Publications (AIPs).
- Reviews Air Mission Requests and proposes the most suitable air asset(s) to be assigned to a task to achieve the maximum safety, cost efficiency and effectiveness in the mission support.
- Compiles the daily projected Air Tasking Orders (ATOs) in accordance with the requested tasks; publishes and communicates ATOs to all relevant elements in accordance with the established procedures and deadlines.
- Assists with the coordination of the integrated search and rescue operations for UN air assets and other aircraft upon request.
- Assists with the coordination of diplomatic over flight/landing clearances, ground handling support and hotel accommodation/meal/transportation arrangements for aircrews. •Supervise fire assistant crew and shift activities for the daily operations of the fire cell. •Provide guidance and supervision in training, inspections, and maintenance to ensure personnel and equipment maintain a high state of fire-fighting readiness and the ability to interpret and enforce fire prevention codes. •Communicate with the public, workers, and other emergency personnel.
Technical Compliance and Quality Assurance Unit duties :
- Assists in monitoring air carriers’ and military aviation units’ conformance and compliance with the terms and conditions of the applicable long-term aircraft charter agreements and letters of assist.
- Provides recommendations, in consultation with the supervisor, to the Technical Compliance Officer on the necessity for extension or termination of civilian long-term aircraft charter agreements and military letters of assist in accordance with the established deadlines.
- Participates in the initial aircraft inspections conducted by the Mission Aviation Safety Officer and verifies that the agreed aircraft specifications are complied with.
- Assists with the quarterly civilian air operators' performance evaluation reports, military letter of assist semi-annual performance evaluation reports and end-of-contract performance evaluation reports in accordance with the established deadlines.
- Monitors that applicable aircraft documentation/certificates are valid and current.
- Monitors that agreed periods of aircraft non-availability due to maintenance and/or aircrew sickness are complied with and valid maintenance/medical release certificates are provided.
- Monitors that aircrew members possess valid licenses and certificates, and meet the requirements agreed in the applicable long-term aircraft charter agreements and letters of assist.
- Verifies monthly aircrew attendance records.
- Assists in conducting internal audits in accordance with the approved unit's/section's Internal Audit Program and Internal Audit Plan.
- Assists in conducting random checks and inspections of civilian air operators and military aviation units.
Air Fields/Air Terminals Units duties:
•Assists with the coordination of the provision of reliable , cost effective and efficient ground handling support (including emergency crash and rescue support) to the air operations activities of a field mission. •Conduct Emergency Crash Rescue (ECR) operations and lead a firefighting team. - Assists with coordination of the Foreign Object Debris (FOD) activities at airfields and air terminals. - Assists with the coordination of the aviation security activities related to operations at airfields/air terminals used for UN air operations. - Assists with the development of technical specifications for ECR goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor's proposals meet technical requirements. •Verifies that airfields/air terminals and landing sites are equipped for UN air operations in accordance with the requirements of the DFS Aviation Manual and UN AVSTADS. •Provides support with the coordination of the aviation infrastructure rehabilitation projects with the civil military aviation authorities of a host country . •Participates in the integrated search and rescue operations for the UN air assets and other aircraft upon request and assists with the coordination of the availability and operational readiness of the required personnel and equipment. - Participates in the coordination of the requisition process with purchasing authorities. •Monitor all aircraft start. •Monitor refueling and de-fuelling operations. •Provides support with contracts for the provision of ground handling support and participates in the evaluation of vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. •Conducts inventories and physical annual checks of relevant aviation equipment •Assists in conducting the aviation risk management for the UN aviation activities in accordance with the established procedures. •Assists with the monitoring of utilization of UN air assets and provides support with the analysis of the statistical data obtained. •Maintains the electronic databases in accordance with the established procedures and deadlines. •Briefs aircrews on UN policies, aviation safety requirements and the latest applicable aviation standard operating procedures. •Monitor the appropriate reference documents are current , readily available and accessible to all aircrew members and aviation personnel . •In coordination with the Aviation Safety Unit/Section, provides support with the analysis of the aviation safety reports, identifies necessary corrective and preventive measures and informs the Officer on the required actions. •Liaise with other UN units/sections, non-government and government organizations and intergovernmental agencies on aviation matters. - Provides inputs in the development of the standard operating procedures for the related aviation processes. •Provides inputs in the development of budget proposals for the mission's air transport operations. - Provides inputs in the development of the detailed Mission's Statement of Requirements to UNHQ for aircraft acquisition. •Provides support to the supervisor with regard to the responses to UNHQ during aircraft technical evaluations to ensure that vendor’ proposals meet technical requirements . •Provides inputs for the preparation of operational plans, performance reports, and responses to internal and external audit observations.
Performs other related duties as required.
Competencies Professionalism: Proven analytical and evaluative skills. Ability to work independently. Ability to comprehend and reconcile the diverse features of air operations; ability to plan and develop a unified aviation system to meet the needs of the Mission; knowledge of the technical capabilities of the various aircraft Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education High School Diploma or equivalent is required.
Job - Specific Qualification Certification as a Commercial Pilot , or a Flight Operations Officer/Flight Dispatcher, or an Aircraft Maintenance Technician , or a Ground Operations Officer, Or an equivalent military qualification is required
Technical training as a Fire Officer from a Fire Brigade School or Training Centre is required
Training as Operational/Incident Commander (Airport Fire Service) is required
Training as Fire Safety Inspector and Fire Vehicle Operator (including specialized aerial vehicles) is required .
Training in Fire and Rescue, hazard materials, first and emergency medical aid, fire medical assistant and attack team leader is required.
Driving License for heavy vehicles is required.
Training in the safety and quality management is desirable
Training as an aviation internal auditor is desirable .
Work Experience at least six (6) years of progressively responsible experience in air transport operations, aviation safety or Fire department is required
Experience in the use of ICAO standards and recommended practices is desirable
Experience in training of Fire Officers in fire fighting techniques and operation of fire vehicles is desirable
Experience is international operations in a post conflict environment is desirable
Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and French (oral and written ) is required.
Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.