Air Operations Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of Chief Technical Compliance Unit , the UN Volunteer will undertake the following tasks:

• Receive and verify aircrews Licenses, currency of medical certificates, proficiencies, currencies, trainings, validations, etc. for acceptance. • Monitor crew rotations, attendance/ hours flown, flight and duty time limitations. • Identify any discrepancies / omissions in the crews’ paperwork and inform the Chief for immediate action. • Saving crews paperwork in the shared drive and lotus notes Database. • Closely monitor the in-coming crews to ensure that they are not included on UNHQ “Persona Non Grata” list. • Assists site managers requesting visas, IDs, vehicle passes to UN compounds, with procedural explanations in relation to Aviation Section policies and procedures as required. • Prepare Movement of Personnel (MOPs) requests of Air Carriers’ workers for endorsement. • Receive from Air Carriers copies of hard Aircraft Use Reports (AUR’s) and ensure that documents (fuel slip, passenger and cargo manifest, Air Tasking Orders (ATO), etc. are attached as indicated on the AURs. • Process AURs and accompanying documentation in accordance with UN requirements. • Process monthly Air Transport Service (ATS) reports and other documents as required in a timely manner; • Receive invoices, receipts and other documents received from Contractors and Aviation Military Unit, check that all required documents are submitted and for-ward to the Budget/Accounting Unit. • Generate aircraft utilization statistics as required. • Perform any other duties as assigned by the Chief Technical Compliance Unit.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Program for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership and work independently under established procedures. • Accountability: ability to operate in compliance with organizational rules and regulations. • Planning, effective organizational and problem-solving skills, and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects / activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender. • Communication; proven interpersonal skills; good spoken and written communication skills. • Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area. • Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

the Aviation industry, (Flight Operations/Dispatch certificate, Air traffic Control certificate are desirable)

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential