Air Movement Assistant SC/SSA-5

TERMS AND CONDITIONS

Duration: 6 months

Contract type: SC/SSA

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These positions are based in WFP Country Office Islamabad, Pakistan (UNHAS) and incumbents will report to the Aviation Officer.

Job holders typically specialise in either air transport or air movement, and at this level they work under minimal supervision taking responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and support other staff.

JOB PURPOSE

To provide and/or oversee a range of coordination, administration and technical activities that support the delivery of a safe and effective Air Service to the humanitarian community

KEY ACCOUNTABILITIES (not all-inclusive)

1. In respect to his/her service management responsibilities, the Air Movement Assistant will monitor, supervise, and guide the Ground Handling Staff as instructed by the Aviation Officer/Supervisor for smooth and effective operation. 2. He/she will maintain a close liaison with GHA and Airport Authorities on behalf of UNHAS as directed by supervisor. 3. He/she will ensure implementation of SOPs and Check List devised by UNHAS with respect to Ground Handling Activities. 4. He/she will ensure through physical presence the implementation of procedures to assist and facilitate UNHAS passengers, especially transit passengers through GHA staff all time. 5. He/she will perform as UNHAS representative to overlook GH staff to meet and assist all incoming and outgoing transit passengers of UNHAS with close coordination with ASF, Immigration, Custom and CAA staff. 6. He/she will ensure that all relevant documents to the timely and smooth flights are available the GHA and passed on to all relevant Airport Staff. 7. He/she will maintain a logbook in respect of all suggestions/recommendations or complaints of UNHAS passengers for the senior UNHAS authorities for appropriate measures to avoid recurrence. 8. He/she will maintain close liaison with Lost & Found department to ensure timely recovery of lost luggage of UNHAS passengers. 9. He/she will guide and monitor the arrival/departure of UNHAS transit passengers on International Flights through optimum utilisation of Duty Staff of GHA. 10.Stand for Aviation Officer as and when required and assist in performance of duties. 11.Assist and guide all passengers for embarkation/disembarkation with the help of GHA for smooth and safe operation. 12.He/she will ensure all ground/air safety measures especially preventive measures of COVID-19. 13.He/she will ensure all relevant assistance to Air Operators/Crew in performance of their duties at the Airside/Landside. 14.He/she will monitor and assist Aviation Officer in Flight Following/ Aircraft Movement through positive communication with all concern. 15.He/she will perform any other assignment/task in relation to Air Operation assigned by CATO/DCATO irrespective of responsibilities defined.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Service Provision, Aviation Contracting & Operational Execution Supports the negotiation of contracts with third parties by collecting and collating necessary information to enable WFP to make informed decisions. Aviation Performance Measurement & Quality Control Demonstrates commitment to carrying out individual activities related to aviation in compliance with WFP's operating standards to make safe and responsible decisions within own scope of work. Specialized Technical Knowledge in Aviation, Safety and Security Uses aviation systems to monitor operational, safety and security issues in WFP’s aviation services such as airlift and airdrop operations, evacuation flights, and other chartered flight operations.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is essential for Air Operations roles, desirable for Air Movement roles. Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Minimum of 4-5 years’ experience in the field of Aviation related responsibilities such as Flight Operation, Traffic/Briefing Counter, Customer Care/Service in Airline/Ground Handling/CAA.

Good interpersonal skills, demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different nationalities and cultural background.

DEADLINE FOR APPLICATIONS

25 Jan 2022

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Females are highly encouraged to apply

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.