Administrative Officer "B"- For Internal & External candidates- Field Office Jerusalem- Limited Duration Contract/ Band "F"

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UNRWA - UN Relief and Works Agency for Palestine Refugees

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Application deadline 2 years ago: Tuesday 23 Nov 2021 at 23:59 UTC

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Contract

This is a RLG-13 contract. This kind of contract is known as Relocation Grant. More about RLG-13 contracts.

Org. Setting and Reporting The incumbent of this post will report to the Protection & Neutrality Senior Team Leader (Department Head). The incumbent will work in close coordination with the Administrative and Finance Officer.

Responsibilities The Office Administrator will be responsible for the efficient organization and operation of the office of the PN Department. S/he will be the focal point for all: 1. Human Resources tasks (35% of time). Outputs include and are related to: successful recruitment processes; onboarding and departures of staff; trainings; timely PER reportings: accurate attendance schedules and reporting; staffing tables; and any other HR support to Department Head and staff. 2. Office Administrative tasks (35% of time). Outputs include and are related to: efficient communications internally, externally and with HQ; filing; planning and logistical tasks to enable successful and productive meetings including minute taking and reports produced; coordination of agendas and schedules; efficient clerical tasks (photocopying, printing, shredding, archiving, sending messages); ensuring reliable travel arrangements; any other support Department Head and staff. 3. Office Space and Functional Support (30% time). Outputs include and are related to: ensuring daily cleanliness of office (office is staffed 24/7); timely resolution of office maintenance issues; upkeep and disposal of furniture and assets; compliance with security; office is sufficiently supplied etc.

Internal contacts will be with the Department Head, staff of the PN Department, other UNRWA staff for coordination purposes. External contacts will be with visitors, suppliers, and contractors. The Office Administrator will not have managerial responsibilities.

Competencies Excellent Organizational, multi-tasking and time-management skills, with the ability to prioritize and manage time and tasks.

Excellent computer skills, especially in MS application used in the Agency, such as Word, Excel, Internet Explorer and Outlook;

Ability to take initiative and work in a logical and accurate manner; Excellent communication skills; Effective team member;

Ability to work under pressure;

Education A university degree in business administration, or related field.

Work Experience At least four years of related experience; required to work in Jerusalem at the PN office on a daily basis

Languages Fluency in English;

Special Notice لن يتم النظر في أي معلومة يتم ارسالها بعد تقديم هذا الطلب، لذلك تأكد أن جميع المعلومات في طلب الوظيفة كاملة وصحيحة من حيث الدرجة العلمية (مثلا بكالوريوس/ماجستير/دبلوم) وجميع الخبرات من حيث تاريخ البداية والنهاية، والمسمى الوظيفي ، وجميع الوظائف في تاريخك المهني،وطبيعة العقد( دوام جزئي أو كامل ) الرجاء الاضطلاع على المرفق في أعلى هذا الاعلان View this Job Posting in Arabic ( Common mistakes)

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women. UNRWA welcomes applications from qualified candidates with disabilities. * Conditions of service Monthly basic salary based on the selected candidate years of experience. Other benefits include:

•Dependency allowance ( one dependent if applicable). •30 days of annual leave. •Compulsory medical insurance.

Desirable Qualifications: Possession of a valid driving license. Prior experience in an UN organization Prior experience with and knowledge of Palestine refugees in the West Bank Good knowledge of Arabic

* Equivalency: When the minimum requirements are not met, the Director of Administration and Human Resources, in consultation with the Field Director concerned, may exceptionally substitute part of these requirements with a combination of relevant academic qualifications, professional training and progressive work experience. For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI * Important information 1-This vacancy notice is open to internal and external candidates. As an Area post, only candidates who reside in West Bank or Jerusalem at the time of applications are eligible to apply. The Agency does not assume responsibilities nor support the issuance of work permits for those who has no legal documents to live in WB/Jerusalem. 2-Please ensure that the e-mail address and mobile phone number that you have written in your Personal History Form are accurate and active. Your status in relation to the vacancy will be communicated to you via email listed on your Personal History Form, as we will no longer be using telephone calls. 3-It is the responsibility of the candidate to provide full, accurate and up to date information in his/her application form. Any missing and/or misleading data may lead to candidate disqualification. UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking work environment. The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description. On appointment, all individuals will be asked to sign a self-attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law. UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you. UNRWA's human development goals UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency's operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent. How can you make a difference? You will be joining a team of around 4,000 staff in the West Bank Field Office working to foster the human development of some 800,000 registered Palestine refugees.

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

Added 2 years ago - Updated 2 years ago - Source: careers.un.org