Administrative Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Given the current working arrangements due to the COVID-19 pandemic, the tasks described here-below will have to be undertaken remotely in whichever country the selected candidate is based, until further notice.

Under the direct supervision of Head – Programme Coherence/Assurance Unit the UN Volunteer will undertake the following tasks:

• Monitors project review processes and schedules related to the unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
• Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Supports a wide range of administrative roles such as recruitment, procurement, contract administration, travel and consultant payments as per UN administrative and financial rules, regulations and guidelines.
• Provides secretarial and administrative support to Project Review Committee (PRC) meetings, conferences.
• Monitors the UNEP-PRC email to ensure PCAU actions on requests within set timelines.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
• Support tracking project submissions to PRC Secretariat.
• Performs data entry and extraction functions on Microsoft excel.
• Generates a variety of standard statistical reports, etc., using various databases.
• Maintains files (both paper and electronic) and databases for work unit.
• Tracks email communications.
• Performs other duties as assigned.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Education - Additional Comments: Business Administration, Project Management or related area

Required experience:

24 Months

Experience remark:

• Experience in business administration support or related area is required.
• Experience working on projects and project data management is desirable.
• Proven experience working with Microsoft Word and Excel is desirable.
• Experience working with Enterprise Resource Platform ERP systems e. g umoja is an added advantage.
• Previous experience at the United Nations, UNEP or other international organizations on administration, Sustainable Development Goals (SDGs) or environment would be considered an advantage.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Development programme/project administration, Administration and administrative assistance, Other development programme/project experience

Area of expertise details:

Project administration support

Driving license:

No

Competencies values:

Accountability, Client Orientation, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline:-03-11-2020