Administrative Assistant/Senior Administrative Assistant (RESSC)

Work for the IMF. Work for the World.

Work for the IMF. Work for the World.

The Research (RES) Department of the International Monetary Fund (IMF) is seeking a highly motivated and enthusiastic individual who is able provide first-class administrative support, is detail-oriented, and possesses strong organizational and interpersonal skills, for an Administrative Assistant/Senior Administrative Assistant position in its Structural and Climate Policies (SC) Division.

Job Summary

The selected candidate will be expected to help coordinate the division's program, which involves working with a budget, short-term hires, and the organization of conferences and workshops, both in Washington and in the field. Proofreads, edits, reviews, and formats documents, addressing routine questions and correspondence, maintaining databases, and referring complex issues to higher-level assistants or the supervisor. Participates on Fund-wide administrative committees and working groups, including those for technology reviews.

Tasks may include, but will not be limited to:

• Proofread and edit correspondence, research papers, newsletters, and reports.
• Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Coordinates and publishes internet or IMF intranet postings for the division.
• Provide office support, such as ordering office supplies, and assist staff with administrative matters.
• Organizes, files, and retrieves documents from physical and electronic repositories. Maintains, tracks and extracts data databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.
• Reviews incoming and outgoing documents, including prior editing and formatting, to send them through the review process. Monitors and responds as necessary to e-mail and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to supervisor when necessary.
• Assists with first-line technical support to colleagues within the division on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.

Minimum Qualifications

High school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years of experience in a lead role.

Department:

RESSC Research Department Structural and Climate PoliciesHiring For:

A05, A06The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation.