Administrative Assistant (Budget)
Application deadline 3 months ago: Tuesday 11 Oct 2022 at 21:59 UTCOpen application form
This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.
The salary for this job should be more than 1,326 USD.
Salary for a G-7 contract in ManilaThe salary of a G-7 depends on the duty station. The minimum salary there is 72,812 PHP (~1,326 USD)
Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.More about G-7 contracts.
OBJECTIVES OF THE PROGRAMME
The Budget and Finance Unit aims to provide efficient financial and administrative services and support to the technical programmes in the Regional Office and to the country offices. The unit aims to provide updated budget information for the effective management and use of resources in the implementation of programmes for all budget centres, and control and monitoring of budget implementation.
Staff handles all the clearances and processing of documents, requests submitted in the GSM from their assigned budget centres. Specific instructions and guidance are provided by the supervisor on difficult and complex issues. Completed work is reviewed for accuracy and conformity with established policies, rules and procedures.
DESCRIPTION OF DUTIES
Under the general supervision of the Budget Officer (NPO), the incumbent performs the following functions:
- Process award distribution requests through Contributor Engagement Management (CEM) and workplan funding request of assigned budget centre/s.
- Review and analyze resources and implementation of assigned budget centre/s periodically.
- Prepare journal vouchers, budget General Ledger (GL) revisions and review and process expenditure batches.
- Assist regional and country office staff from assigned budget centre/s on GSM related matters including but not limited to analysis of budget outcomes 4.2 and 4.3, planned cost, ceiling, award budget revisions, validation rule failures, reconciliation of awards, encumbrance follow up, Oracle Labor Distribution staffing cost posting to projects follow-up, outstanding receivables follow-up, expenditure analysis and other issues. Recommend specific actions the budget centre/s should follow to resolve issues.
- Review the daily operational work of staff assigned under his/her responsibility.
- Process and review hospitality/courtesy claim reimbursements, expenditure batches, Direct Financial Cooperation (DFC), direct implementations, Position Funding Clearances and reimbursable procurements.
- Review donor agreements and project financial implementation reports for submission to donors/partners in accordance with WHO policies and procedures.
- Assist in the preparation of budgetary/financial reports, Programme Committee (PC) reports and briefing materials for Regional Committee Meeting (RCM), World Health Assembly (WHA), Executive Board (EB), Programme, Budget and Administration Committee (PBAC), Regional Director (RD); and ad hoc budgetary statements required by management and headquarters.
- Review budget estimates for meetings submitted by the budget centre/s.
- Review requests, correspondence and other documents that require budgetary clearance.
- Draft correspondences related to the above duties.
- Perform other related duties as maybe assigned.
Essential: Completed secondary education with training in business administration or commerce and/or accounting, financial management and budget. Desirable: University degree in business administration or commerce with specialization in budget/accounting or financial management. Professional qualification or licensure in accountancy, such as Certified Public Accountant is an advantage.
Essential: At least ten years of budget, accounting or financial management experience, preferably in a large organization. Desirable: Accounting/budget, finance experience from other UN agencies or international organization is desirable. Supervisory experience an advantage.
Thorough knowledge of WHO Financial rules and regulations, IPSAS, WHO eManual provisions, administrative rules and procedures, good computer skills and ability to adapt to various software applications, i.e. MS Excel, PowerPoint etc., including Enterprise Resources Planning (ERP) System.
Strong interpersonal and communication skills (ability to draft correspondence).
Strong analytical skills (ability to analyze and interpret source documents and data).
Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.
Teamwork Respecting and promoting individual and cultural differences Communication Producing results Knowing and managing yourself
Use of Language Skills
Essential: Expert knowledge of English.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 873,739 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.