Administrative Assistant

This opening expired 4 months ago.

UNESCWA - Economic and Social Commission for Western Asia

Open positions at UNESCWA / Open positions at UN
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Application deadline 4 months ago: Tuesday 26 Jul 2022 at 23:59 UTC

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Result of Service The Administrative assistant will support in performing tasks related to a series of administrative and general office activities. She/he will assist in the organization of meetings and in providing office support and any other ad-hoc administrative activities and tasks.

Work Location Beirut, UN-House ESCWA

Expected duration 6 Months

Duties and Responsibilities The Administrative Assistant will perform the following responsibilities:

  • Provides general office support services to help ensure the smooth functioning of relevant activities.
  • Sorts and distributes or processes mail and other documents and delivers urgent mail/messages.
  • Receives phone calls and reply to queries when possible.
  • Assist in drafting and preparing routine correspondence and memoranda. Organize and maintain documents, records and files including photocopying and scanning duties.
  • Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
  • Proofreads written communication for completeness & grammatical & typographical accuracy.
  • Maintains related files and records (paper and electronic as applicable).
  • Compiles and gathers pertinent background material, organizes information and reference materials from various sources;
  • Contribute to logistical arrangements and other organizational matters related to the preparation for meetings;
  • Respond to ad-hoc assignments as requested.

    Qualifications/special skills Academic Qualifications: High School diploma or equivalent is required. Experience: A minimum of 2 years of work experience in administration and office support is required. Language: Fluency in English and Arabic is required.

    No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 4 months ago - Updated 4 months ago - Source: careers.un.org