Administrative Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Description of task

Under the direct supervision of the UNV Programme Manager, the national UN Volunteer will undertake the following tasks:

HUMAN RESOURCES MANAGEMENT

• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems;
• Ensures all check-in and onboarding activities for UN Volunteers under recruitment;
• Performs timely check-out formalities for serving UN Volunteers who have come to the end of their UNV assignments;

• Follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures.

  GENERAL ADMINISTRATION

• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions and other related documentation.
• Maintains up-to-date work unit files (both paper and electronic).
• Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.

Educational additional comments

High school; Certificate/Diploma or other supplemental academic qualifications or training in administration, human resources, and/or business administration would be considered as assets.

Experience remark

A minimum of two (02) years of progressively responsible experience in the field in administrative services, finance, marketing and human resources or related area.

Language skills

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Fluent

Area of expertise details

Degree level: Secondary Education

Type of Degree: High school; Certificate/Diploma or other supplemental academic qualifications or training in administration, human resources, and/or business administration would be considered as assets.

Years of work experience: A minimum of two (02) years of progressively responsible experience in the field in administrative services, finance, marketing and human resources or related area.

Language****: English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and French (both oral and written) is required.

Driving license required****: Yes

• Computer skills: Proficiency in MS Word, MS Outlook and MS Excel.

Competencies values

Client Orientation, Communication, Creativity, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure

• Pas encore enregistré/e dans la banque de candidats VNU ? Veuillez d’abord enregistrer votre profil sur le site : https://vmam.unv.org/candidate/signup. Important : Une fois votre compte crée, veillez à compléter toutes les sections de votre profil et le soumettre. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’. Enfin, sélectionnez l’annonce de recrutement spécial à laquelle vous souhaitez postuler. * Vous avez déjà un profil dans la banque de candidats VNU ? Veuillez d’abord mettre à jour votre profil sur le site : https://vmam.unv.org/candidate/profile. Puis, connectez-vous à ‘Ma Page’ sur https://vmam.unv.org/candidate/mypage et cliquez sur le lien ‘Recrutement spécial’ pour sélectionner l’annonce de recrutement spécial à laquelle vous souhaitez postuler. ! FOR National UN Volunteer assignments ONLY Ceci est une annonce pour une affectation VNU national. Par conséquence, seuls les citoyens de la République Démocrtique du Congo et les résidents légaux de la Répubique Démocratique du Congo ayant une carte de résident de ce pays, le statut de réfugié ou d’apatride peuvent postuler à cette annonce. N’oubliez pas de cocher oui pour : « Je voudrais être considéré/e pour le volontariat dans mon2 pays. » Date limite pour postuler : 24-08-2021 Les candidatures féminines et les personnes en situation de handicap sont fortement encouragées.