Administrative and Program Assistant PAD

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

The UN Volunteer Administrative and Program Assistant PAD will report directly to the Director of the Political Affairs Division or a designated officer and will be responsible for the following duties:

• Program Management, Monitoring and Evaluation
• Participate in the development, implementation, monitoring and evaluation of Programmatic funding projects, and others as assigned; monitor and evaluate project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify and track follow-up actions, provide guidance to PAOs during all project phases.
• Provide substantive and technical advice to relevant PAOs during the implementation of programmatic fund-supported projects, as well as during the relative reporting cycles, notably by supporting the relevant PAOs in ensuring coherence between project implementation and Mission’s mandate implementation, as well as PAD workplan implementation.
• Coordinate with relevant PAOs activities related to budget and funding (programme/ project preparation and submissions, progress reports, financial statements, etc.) and prepare related documents/reports (donor relations, pledging, work programme, programme budget, etc.).
• Strategic and operational planning:
• Advise PAD leadership on aligning the Division’s strategic planning with Mission Mandate’s implementation.
• Help PAD coordinate the implementation of its workplan in compliance with the Mission Mandate.
• Conduct monitoring and evaluation of PAD’s workplan implementation.
• Support the development of PAD Units’ work plans and ensure activities are aligned to best practices and PAD strategic objectives.
• Support PAD contribution to the Mission’s joint planning activities; and
• Handle all information and database management in relation to planning, monitoring, and reporting functions.
• Oversee the timely development of PAD RBB framework.
• Draft the RBB's planning assumptions and logical framework for 2021/22, a tool for linking the Mission's outputs with its strategic objectives.
• Monitor and analyze political and security developments on a quarterly basis as per Results-based Budgeting and Mission Comprehensive Strategy review timelines.
• Assist PAD leadership in evaluating PAD’s success in delivering on its planned outputs and expected accomplishments; and
• Highlight emerging issues and trends through data collection and analysis.
• General Administration
• Provide administrative/logistical support to all PAD personnel based in Bangui, as well as to the Political Affairs Officers deployed in the field as relevant.
• Frequently update the staffing table and alert the PAD Senior management team on upcoming vacancies.
• Support in absences and leave monitoring of the Division.
• Draft routine correspondence on relevant administrative, financial audit, and personnel matters.
• Perform other related administrative duties, as required, such as operational travel programme; vehicle fleet management; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating meetings; Guide, train, and supervise the work of National Staff (drivers).
• Provide support to PAD Director and Deputy Director in ensuring the PAD recruitment activities are carried out in a smooth fashion by liaising with relevant Human Resources personnel.
• Follow-up on all phases of the recruitment process for new PAD personnel.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Required experience:

36 Months

Language skills:

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Working Knowledge

Area of expertise:

Administration and administrative assistance, Other finance, economics and administration related experience

Driving license:

Yes

Competencies values:

Client Orientation, Commitment and Motivation, Communication, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 20-09-2020