Administrative and Budget Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Unit Supervisor of the Field Technology Section (FTS), the UN Volunteer will undertake the following tasks:

• Administrative duties include liaison and coordination functions directly in support of the Office of the Chief, FTS and ensuring timely and efficient support is provided to all FTS operations units;
• Perform in arranging meetings, and appointments of the Chief FTS;
• Manage and maintain the Section’s staffing table including its Table of Organization and prepare relevant statistical data consisting of charts, MS Power-point and Visio presentations as required;
• Prepare for Forecasting the Section’s budget requirements in the near and medium terms and providing advance information of such requirements to relevant FTS Managers in order to meet the Sections Key Performance Indicators (KPI’s).
• Apply for UN Procurement and financial rules in resource projections in the preparation of the Section’s Procurement Plan;
• Provide support to Managers and supervisors in documenting the evaluation of goods and services delivered by commercial vendors and prepare Vendor Performance and Assets Management Reports;
• Verify the receipt of goods or services against the associated purchase order or contract including assisting in the submission of Service Entry Sheets (SES) in Umoja and certify invoices through the relevant Certifying Officers;
• Assist in the raising of requisitions, and in the maintenance of computerized procurement and financial report;
• Assist in the management of Memorandum of Understandings (MOUs); act as Con-tracts Management focal point;
• Establish and maintain the section’s personnel files and relevant documents;
• Provide projections on sections training requirements;
• Coordinate for section training requests to the Mission’s IMTC;
• Perform other related duties as required.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

BSC diploma or equivalent, Business Administration, Finance or related field

Required experience:

36 Months

Experience remark:

• Minimum 3 years of active professional experience in Administration, budgeting of financial management.and/or related areas.
• Additional supplemental courses in computer technology or other related field is highly desirable;

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Other finance, economics and administration related experience

Area of expertise details:

• Excellent written and spoken English
• Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.);
• In-depth knowledge of UN centralized services applications such as Umoja;
• Competence in use of office equipment such as multifunctional printers.

Driving license:

Yes

Competencies values:

Accountability, Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 08 June 2021