Administration and Logistics Officer
Application deadline in 39 minutes: Friday 1 Dec 2023 at 21:00 UTCOpen application form
WHO WE ARE
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.
With over 38 years of experience in implementing its programme, Plan International Kenya (PIK) mainly operates in 12 geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu, Marsabit, Turkana and Tana River.
OUR STRATEGY STATEMENT
Plan International Kenya’s (PIK) strategic goal in the next five years is to end teenage pregnancies and end all forms of sexual and gender-based violence against adolescent girls and young women. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million (children, including girls and young women over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions.
The Administration Officer will report directly to the Machakos Satellite Office Integrated Senior Project Coordinator with technical support from the Supply Chain Manager. They will be responsible as the Front Office contact and offer all administrative related aspects of the office to the internal and external stakeholders. This will include management of the Warehouse and all stock movement. The role will further support the coordination of logistics and therefore provide supervision of the Satellite office driver, office stewards/office cleaning team and guards.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
- Bachelor’s in Procurement and Supply Chain Management, Logistics Management, Business or public administration, or any other related field.
- 3 years relevant experience in administration, logistics and procurement, or any other relevant degree preferably in a similar position in an NGO.
- CIPS accreditation
- Excellent interpersonal skills, flexible and team player
- Good team management and supervisory skills
- Excellent office management skills
- IT/computer skills
- Knowledge of filing and general record keeping
- Pro-active and excellent time management skills
- Telephone operation skills
- Can work well under pressure and with minimum supervision experience.
Qualifications/ experience desirable
- Operational experience in project awards and closeouts
- Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement requirements
Hands on experience and skills in an Enterprise Resource Planning e.g. D365, SAP and other corporate systems
Excellent written and verbal communication skills in English.
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Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Location: Machakos, Matuu.
Type of Role: Fixed Term Contract
Reports to: Senior Program Coordinator
Closing Date:1st December 2023
Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.