Accounting Associate, FIN

This opening expired 6 months ago.

ICAO - International Civil Aviation Organization

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Application deadline 6 months ago: Monday 14 Mar 2022 at 23:59 UTC

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Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,674 USD.

Salary for a G-6 contract in Montreal

The salary of a G-6 depends on the duty station. The minimum salary there is 3,673 CAD (~2,674 USD)

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about G-6 contracts.

Org. Setting and Reporting The Accounts Payable Unit is one of four units within the Accounting Services Section of the Finance Branch (FIN) of ICAO.. The activities of the Accounts Payable Unit includes reviewing and approving all payments to suppliers for goods and services procured by the Organization; maintenance of accurate accounts payable records; assisting in the preparation of the yearly financial statements related to the area of responsibility; application of the Financial Rules and Regulations and the Procurement Code; participation in the formulation of accounting procedures and providing support to requisitioning offices. The incumbent works in collaborative environment and reports directly to Head, Accounts Payable Unit who will provide overall direction, work assignments and instructions on tasks.

Responsibilities Function 1 (incl. Expected results) Validates, captures and processes incoming invoices, achieving results such as: - Process all incoming invoices and payment requests, ensuring complete accounting of all invoices and obligations. - Ensure compliance with ICAO Procurement Code and adherence to contractual terms. - Timely process of invoices ensuring that updated expenditures are recorded in the Financial Statements. - Where applicable, verify that payment details comply with Bank Guarantee instructions. - Verify that all invoices are settled in preparation for contract closure - Veriy that advance payments are secured by a Bank Guarantee in compliance with Financial Regulations. - Ensure deviations from rules and procedures are escalated to Supervisor for timely and appropriate action.

Function 2 (incl. Expected results) Posts approved transactions and prepare payment remittance files, achieving results such as: - Improve the efficiency of the payment process through segregation of duties within the remittance process. - Review accuracy of payment instructions. - Manage financial assets for cash planning purposes. - Ensure completeness of the monthly financial reporting activities. - Allow allotment holders to manage the budget utilisation rate.

Function 3 (incl. Expected results) Processes accounting corrections and adjustments and reconciles Accounts Payable general ledger and supplier accounts, achieving results such as: - Re-process payment for returned electronic payments and stale-dated cheques - Process transaction reversals, corrections and adjustments - Update of the payment and general ledger records - Ensure complete reporting of unrecorded/unbilled liabilities. - Record all obligations ensuring compliance with International Public Sector Accounting Standards (IPSAS). - Minimise financial risks associated with non-payment/late settlement of liabilities. - Detect transaction errors and omissions, thereby improving the accuracy of financial information. - Timely follow-up with Suppliers ensures timely resolution of outstanding statement balances.

Function 4 (incl. Expected results) Creates and updates supplier master accounts, achieving results such as: - Promote adherence to the ICAO Procurement guidelines for supplier selection. - Enhance the reliability and consistency of supplier master data. - Provide operational support by ensuring timeliness in the establishment of new supplier accounts. - Reduce or eliminate duplicate supplier records through centralised validation of new supplier requests. - Maintain supplier ledger integrity by ensuring changes are appropriately processed.

Function 5 (incl. Expected results) Responds to client enquiries, achieving results such as: - Respond to queries from internal and external clients - Ensure all enquiries are resolved

Function 6 (incl. Expected results) Provides back-up and supports the activities of the Accounts Payable Unit, achieving results such as: - Support the remittance process of the Travel and Payroll Units. - Facilitate the periodic financial reporting activities. - Participate in the knowledge transfer and sharing activties of the Accounts Payable Unit. - Assist with the preparation and resolution of financial year–end and audit activities to ensure completeness and reporting accuracy. - Collaborate with other Finance Units in resolving payment transactions issues. - Provide on-going guidance to requisitioning offices regarding payment processes.

Function 7 (incl. Expected results)

Performs other related duties, as assigned.

Competencies Professionalism: Awareness and application of internal controls governing Accounts Payable in an ERP environment; practical skills in the fundamentals of accounting; knowledge of general financial reporting requirements for accounts payable and accrued liabilities; knowledge of process development and in particular procurement processes; understanding of procurement related risks; ability to understand and interpret financial rules and regulations and procurement guidelines; understanding of Canadian GST, PST and HST tax invoice requirements; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education Essential: A diploma of College Studies (DEC), or equivalent, including proof of successful completion of courses in accounting fundamentals and computer processing.

Work Experience Essential

  • At least 6 years of Finance-related experience, of which at least 4 years is of practical operational accounting experience.

    • Practical experience in double entry transaction processing, preparing reconciliations and account analyses.

    • Experience using computerized accounting systems.

    • Experience in using Microsoft Excel at an intermediate skill level.

- Desirable

  • Experience using Microsoft Word or other word processing applications.

    Languages Essential

  • Fluent reading, writing and speaking abilities in English.

Desirable - A working knowledge of French or Spanish

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a valid work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of one (1) year.

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level Net Base Salary per annum G-6 CAD 44,077

United Nations Considerations In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Added 7 months ago - Updated 6 months ago - Source: careers.un.org